Terms and Conditions
East Midlands Megagames runs on a not-for-profit basis as a means to foster and grow the megagame community. This means income covers venue hire, research and marketing, game components, and all sundry other expenses (like getting sandwiches for facilitators!). To that end we have a series of terms and conditions presented here to help protect all parties involved in East Midlands Megagames, including game designers, organisers, players, facilitators, contractors, and anyone else involved, etc.
Game registration
When expressing a preference for a role or team in any megagame, we cannot guarantee any specific role or casting arrangement. Expressing interest prior to ticket purchase does not guarantee a place on the game, as game spaces are usually limited.
Group registrations should inform us of player names and email addresses beyond those of the person registering for the game.
Age of attendees
As standard, we do not allow attendees below 14 years of age at events, and if an attendee is aged 14-17 they must be accompanied by an adult, and we should be informed of the presence of younger gamers when we ask you for casting questionnaire information. As we were young gamers once, we understand how exciting events can be though - there may be some occasions which allow for younger attendees, but as mentioned our minimum standard age of attendance is 14-17 with an accompanying adult.
Cancellations
With megagames, late cancellations can cause difficulties for the whole game. However, we understand that challenges happen in real life, so please notify us as soon as possible if you are no longer able to attend a game.
If the full game payment has been made, and a player cancels more than a month (30 days) before the game, they will receive a full refund. If a player cancels between this period and one week (7 days) before the game, a ticket will be refunded its price minus a £10 admin fee for financial transaction costs and additional game organiser effort for locating replacement players. For cancellations within one week of the game, no refund will be given. In some instances we might be able to transfer a ticket to a future EMM game, but this is at organiser discretion based on circumstances.
We reserve the right to assign non-critical roles to players who frequently cancel at the last minute.
Casting and Roles
We encourage players to express preferences for specific or general roles, to increase the chance that we can place them in positions they will enjoy. However, we cannot guarantee that we will always be able to cater to player preferences. We will also try to group players, especially first-time players, with at least one other person they already know unless otherwise specified.
Game Day
We will inform all parties of the relevant times so they can participate in a timely manner. Players are responsible for arriving at the venue on time and making themselves available for the duration of the game. We cannot delay or pause a megagame for individual players.
Alcohol and illegal substances
Nobody wants to play with someone who is not taking the game seriously because they are drunk or high. East Midlands Megagames has a zero-tolerance approach towards illegal substances, and even if some game venues we hire may be adjacent to places that sell alcohol we kindly request you refrain from imbibing in any alcoholic beverages until afterwards when we go for the post-game social (often at a pub or bar).
Behaviour
It is expected that all parties involved in the running of a megagame will be courteous and respectful throughout the event; we understand that some game subjects and roleplaying can affect people in different ways and would refer anyone who is experiencing difficulty with this to a facilitator.
We also condemn any use of bullying or prejudicial language against anyone else, and reserve the right to deny entry or ask people to leave if they exhibit such behaviour.
Photographs
Photos may be taken on the day for megagame promotional purposes - this means some images of a game and attendees might be used by EMM for our social media, newsletters, website, flyers, banners, and similar purposes. Where someone has requested photos of them are not to be used, we will abide by this request. There may also be occasional uses in good faith of these images for other megagame promotional purposes, e.g. images being shared with MegagameAssembly.com for articles or presentations, or wider awareness-raising of the megagame hobby such as at a UK Games Expo megagame stand.
Terms of Use
If you continue to browse and use this website, you are agreeing to comply with and be bound by the following terms and conditions of use, which together with our privacy policy govern East Midlands Megagames' relationship with you in relation to this website. If you disagree with any part of these terms and conditions, please do not use our website.
The term 'East Midlands Megagames' or 'EMM', or 'us' or 'we' refers to the owner of the website. The term 'you' refers to the user or viewer of our website.
The use of this website is subject to the following terms of use:
The content of the pages of this website is for your general information and use only. It is subject to change without notice.
Neither we nor any third parties provide any warranty or guarantee as to the accuracy, timeliness, performance, completeness or suitability of the information and materials found or offered on this website for any particular purpose. You acknowledge that such information and materials may contain inaccuracies or errors and we expressly exclude liability for any such inaccuracies or errors to the fullest extent permitted by law.
Your use of any information or materials on this website is entirely at your own risk, for which we shall not be liable. It shall be your own responsibility to ensure that any products, services or information available through this website meet your specific requirements.
This website contains material which is owned by or licensed to us. This material includes, but is not limited to, the design, layout, look, appearance and graphics. Reproduction is prohibited other than in accordance with the copyright notice, which forms part of these terms and conditions.
All trademarks reproduced in this website which are not the property of, or licensed to, the operator are acknowledged on the website.
Unauthorised use of this website may give rise to a claim for damages and/or be a criminal offence.
From time to time this website may also include links to other websites. These links are provided for your convenience to provide further information. They do not signify that we endorse the website(s). We have no responsibility for the content of the linked website(s).
Your use of this website and any dispute arising out of such use of the website is subject to the laws of England, Northern Ireland, Scotland and Wales.